Official Job Title: Budget Director
Reports To: Deputy Commissioner for Administration and Finance
Salary: $60,000–$90,000, commensurate with experience
Application Deadline: April 16, 2013
The Budget Director provides management and oversight of the Department of Higher Education’s (DHE’s) operating accounts, including all federal grants, trust funds, and state appropriated accounts. The Budget Director also oversees all financial transactions and payroll, and manages procurement.
The position ensures the efficient use of the agency's resources and its compliance with all federal, state, and department regulations and policies. The Budget Director works both independently and as a team member in aligning DHE’s financial and administrative resources with DHE’s programmatic and strategic goals.
Essential Job Functions
- Works with the Deputy Commissioner for Administration and Finance in the annual budget development process for the Department of Higher Education (DHE). Responsible for monitoring the overall operating budget throughout the fiscal year and providing expenditure detail as needed to the Deputy Commissioner and Senior Staff.
- Prepares the annual DHE spending plan and mid-year review for the Executive Office of Administration and Finance, the House Ways and Means Committee, and the Senate Ways and Means Committee.
- Works collaboratively with the Executive Office of Education in meeting timelines for budget deliverables.
- Ensures accurate and timely distribution of all funds under the control of DHE including all state, federal, and trust funds distributed to Massachusetts public higher education institutions and other recipients; works closely with the fiscal administrators of all state universities and community colleges.
- Oversees payroll, budget revenue, accounts payable, expenditures, procurement, and periodic review and updating of the internal control plan.
- Provides fiscal guidance to DHE unit leaders and federal and trust grant administrators in developing and executing budgets. Monitors and reconciles trust and federal accounts, and ensures compliance with all applicable guidelines and recommendations.
- Prepares and reviews ISAs, including budget estimates and scopes of service, and evaluates the financial impact of proposed initiatives to ensure compliance with DHE appropriations.
- Assigns and monitors roles and responsibilities of department staff in the areas of financial transactions, payroll, and procurement.
- Reviews current business and administrative procedures critically and makes recommendations for refinement.
- Provides signatory authority to enter into contractual obligations on behalf of the Department of Higher Education.
- Ensures compliance with all Operational Services Division and Office of the State Comptroller policies that affect agency procurement and contracting activity, communicates changes to agency staff, and implements DHE procedures that comply with these policies.
- Prepares review of relevant data and presentations for the Board of Higher Education.
- Serves as a point of contact for the Executive Office of Education, Office of the State Comptroller, Office of Administration and Finance, Operational Services Division, House Ways and Means staff, Senate Ways and Means staff
- Other fiscal functions as assigned by the Deputy Commissioner for Administration and Finance.
- Advanced degree in Economics, Finance, Business, Public Administration/Policy, or related field; or bachelorís degree with a combination of experience, education and training.
- Progressive responsibility in a budget, planning, or governmental finance position.
- Excellent writing, analytical, and presentation skills. Ability to use Excel, Access, PowerPoint, or similar programs, as an analytical, communication, and presentation tool. Demonstrated experience reporting and extracting data from production databases. Ability to synthesize information from diverse sources into a cohesive and clear presentation.
- Demonstrated project management skills; organized, and able to effectively manage and support multiple projects simultaneously.
- Ability to promote a positive environment that values contributions from all staff, and approaches both work and people with dignity and respect. Sense of humor is also helpful.
- Ability to take initiative, use sound judgment to make decisions, resolve problems, and work collaboratively with all levels of staff, stakeholders, and partners.
- In-depth knowledge and experience with the state's accounting systems (MMARS, HR/CMS, LCM, and ANF’s MBA tools) and data warehouse.
- Experience working with Department of Higher Education programs and initiatives.
- Experience planning and executing long-term capital budget objectives.
Confidential applications—including a cover letter, résumé, and at least three professional references—should be sent to:
Special Assistant to the Commissioner
Applications will be accepted through April 16, 2013.
The Massachusetts Department of Higher Education is an Equal Opportunity, Affirmative Action Employer.