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Maintaining Veterans' Records

In compliance with 38 CFR 21.4253 Offsite link (accredited programs) and 21.4254 Offsite link (non-accredited programs), the records of students under the GI Bill program must be available for review by authorized government representatives. A recommended way to organize veterans records follows.

On the left side of the folder:

  • All 22-1999
  • All 22-1999b
  • Any correspondence from VA relating to the student

On the right side of the folder:

  • Transcripts from all colleges and schools, current and previously attended
  • Transfer evaluations
  • Copies of drops/withdrawal forms, when applicable
  • Remedial/deficiency course documentation certified to VA
  • Conduct reports, if any
  • Other relevant school documentation

Non-accredited, non-college degree, apprenticeships, and on-the-job programs have additional requirements, which can be found in 38 CFR 21.4209 Offsite link (c) and (d).


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