Degree and Certificate programs bearing 30 credits or more, must submit an LOI using the template provided below, and follow the procedures as defined and outlined in the Revised Public Program Review Procedures and Guidelines Handbook. After an LOI has been brought forward for action by the Academic Affairs Committee, a Full Proposal (Fast Track or Standard Review) is submitted to DHE using the template provided below.
29 credits or less, new minors, concentrations, tracks, or options within existing approved programs
There are no changes to the public program review process for programs with fewer than 30 credits or for programs that are making a name change. A public college or university expecting to offer either (a) new certificate programs under 30 credits, or (b) new minors, concentrations, tracks, or options within existing approved programs, must notify the DHE in writing at least 60 days prior to announcing such program changes. Notice must come from the institution’s Chief Academic Officer and be addressed to the Deputy Commissioner for Academic Affairs and Student Success. It should be sent electronically with documents in WORD DOC format, and include the rationale for the new certificate and a curriculum outline form.
There are no changes to the public program review process for changing the name of a program. Changes in the name of an existing program require approval by the DHE upon limited staff review. In submitting a name change request form, the institution should include curriculum information and the reason for the request. It also should be sent electronically with documents in WORD DOC format.
In submitting a name change request that would result in renaming an existing concentration (or minor) to a degree, also include for the preceding three years, program enrollment data by concentration, graduation data, alumni outcome data (job placement or enrollment in further study), copy of the accreditation review report received within the preceding three years, and the most recent accreditation status letter. The program accreditation must be from an accrediting body that is a member of the Association of Specialized and Professional Accreditors. A curriculum outline form must also be included with the documentation.
An institution is to notify the Deputy Commissioner for Academic Affairs and Student Success in the same manner as noted above, if it suspends or discontinues, or reactivates a suspended or discontinued academic program or a minor, concentration, track, or option within a program. When a program is suspended or discontinued, it will be removed from the Board of Higher Education’s inventory of active, authorized programs. A program suspended or discontinued may be reactivated with written notice to the Commissioner of Higher Education and the approval of the Board of Higher Education.
These changes do not require action by AAC, rather they are reviewed and approved internally by DHE staff.